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Back to Basics HUD Accounting - April Spring 2018

April 3, 2018 - April 6, 2018

Renaissance Orlando at SeaWorld
6677 Sea Harbor Drive
Orlando, FL 32821
get directions

Claire Russ - Senior Manager, BDO PHA Finance
  • Summary
  • CPE Information
  • Hotel Information
  • Presenters
  • Track 1
  • Track 2
To accommodate the diverse needs of Public Housing Authorities BDO PHA Finance has arranged Back-to-Basics HUD Accounting as a two track program. Join us for the two-day Public Housing HUD Accounting session followed by a stand-alone two day Section 8 HUD Accounting session - now featuring a half day dedicated to RAD. Attendees can choose to purchase the two tracks as a package or as individual sessions.

This innovative Back-to-Basics combined course package will provide a comprehensive overview of the Low Income Public Housing, Section 8, and RAD programs’ accounting and reporting activities.


Track 1 (April 3-4, 2018)
$600 Registration

Track 2 (April 5-6, 2018)
$600 Registration

Tracks 1 + 2
$1,100 (Save $100)

Renaissance Orlando at Sea World
The BDO PHA Finance group rate of $129 per night is available to attendees Monday, April 2, Tuesday April 3, Wednesday April 4 and Thursday, April 5 on a first come, first served basis until the cutoff date of March 12, 2018 or block capacity.
Click here to reserve your room online - or call the Reservation Center at 1-800-327-6677 and reference the group name BDO – Back to Basics HUD Accounting.
CPE Credits
Up to 14 total CPE credits for Track 1 and up to 14 CPE credits for Track 2

Cancellation Policy 
Seminar Registrants may cancel up to two weeks prior to a group live seminar for a refund, less a $25 processing fee; cancelled registration payments prior to the cutoff date can also be applied (in full) to any future event. Cancellations after the two week cutoff date will receive a full credit towards a future seminar. Event cancellations should be submitted in writing via email, and include attendee name, company, title of the event and indicate whether or not payment has been submitted. If payment has been submitted, please indicate the payment method (check/PayPal). All cancellations may be sent via email to Claire Russ at cruss@bdo.com.
Delivery: Group Live
Prerequisites: None
Advanced Prep: None
Credits: Up to 14 total CPE credits for Track 1 and up to 14 CPE credits for Track 2
Program Level: Basic
BDO USA, LLP is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: www.nasbaregistry.org
Brian D. Alten, CPA
Partner, BDO PHA Finance

Prior to combining with BDO and establishing BDO PHA Finance, Brian was a Director at Asher and Company. Before joining Asher in 2005 and developing the public housing accounting practice, Brian was a partner with PHA Finance, Inc. and co-creator of “The PHA Finance Solution.” Brian brings over 20 years of experience in areas of accounting and financial consulting for Public Housing Authorities (PHAs) across the nation.

Nick Auriemma, CPA, CFE
Managing Director

In his more than thirteen years of experience, Nick Auriemma has managed engagements for governmental, non-profit and for-profit audits, encompassing financial reporting, internal control over financial reporting, compliance with federal awards, and internal control over compliance with federal awards. Prior to joining BDO, Nick was the principal manager in an audit firm focusing in on public housing authorities (PHAs) and affordable housing entities.

Jason Casterline, CPA
Managing Director
Jason has over 27 years of experience assisting housing authorities on financial management issues and has personally advised over 150 housing authorities, including eight of the ten largest PHAs, on financial management issues. He has delivered accounting services, conducted audits, assessed PHA operations, developed policies and procedures, and provided a variety of other technical assistance to the subsidized housing industry.

Michael Petro
Managing Director
Prior to merging with BDO, Michael helped found Casterline Associates. Michael has worked with over 100 PHAs ranging from less than 100 to 40,000 units, including severely distressed authorities as well as high performers. He has personally trained over 3,000 PHA and HUD personnel in the course of delivering more than 90 workshops in 23 states. Michael has helped turn around the finance departments of numerous PHAs through the implementation of quality control measures, including redesigning the internal controls of both the finance department as well as the housing authority.
Track 1: Public Housing
April 3-4, 2018

8:30 A.M. - Registration
9:00 A.M. - 4:30 P.M. - Session

This two day, group live course will cover the basics of accounting and reporting for the Low Income Public Housing Program and Capital Fund grant. Topics will include: the chart of accounts, basic preparation of the Financial Data Schedule (FDS), an overview of the operating subsidy calculation, Public Housing reserves, and basic calculations for the Public Housing Assessment System (PHAS).

LIPH Objectives
  • Discuss the HUD chart of accounts for Public Housing and Capital Funds and over two dozen common related transactions
  • Examine five basic components of the Operating Fund calculation
  • Review the four indicators and related sub-indicators of PHAS
  • Discuss the eligible and in-eligible costs of the Capital Fund program
  • Assess how to report Capital Fund activity annually on the Financial Data Schedule (based on the Final Rule) and differentiate between “hard” and “soft” costs
  • Review the new EPIC reporting requirements
  • Analyze the creation of a successful FDS submission
  • Discuss relevant LIPH related HUD, GAAP and GASB updates
  1. Background to a Public Housing Accounting and Reporting Requirements
    1. Common acronyms and definitions
    2. Calendar of due dates
    3. Overview of LIPH accounting transactions
    4. Uses of operating reserves
    5. Measuring reserve levels
    6. Project Based Accounting and the COCC
    7. Fee for Service and cost allocation
  2. Introduction to the Public Housing Chart of Accounts
    1. Setting up the LIPH chart of accounts
    2. Preparing LIPH related journal entries, registers and schedules
    3. Reconciliation & reporting of accounts:
      1. Cash / Investments
      2. Accounts Receivable
      3. HUD / Government
      4. Receivables
      5. Deferred Charges
      6. Fixed Assets Depreciation
      7. Accounts Payables
      8. Notes / Mortgages Receivables
      9. Payroll liabilities
      10. Accrued liabilities
      11. Compensated absences
      12. PILOT
      13. Notes / Mortgages payable
      14. OPEB
      15. Pension liabilities
      16. FSS liabilities
      17. All equity (reserves) accounts
      18. Revenues
      19. Expenses
  1. Introduction to the FDS (Public Housing & Related Programs)
    1. Submission due dates
    2. Creating a LIPH FDS
    3. Mapping general ledger accounts to the FDS
    4. Differences between the un-audited FDS and audited FDS
    5. Various options and categories of FDS submissions
  2. Background of the PHAS
    1. An overview of the PHAS Indicators and sub-indicators
      1. PASS
      2. FASS
      3. MASS
      4. CFP indicator
    2. How to calculate indicator scores
    3. How to calculate composite scores
  3. Basics for the Capital Fund Grant
    1. Capital Fund specific transactions
    2. Eligible costs
    3. Comparing CFP fund revenue to expenses incurred by the Authority
    4. Tracking obligations and expenditures deadlines
    5. The “Treasury Rule”
    6. The EPIC reporting systems
  4. Overview of the Operating Fund Calculation
    1. Summary of occupancy categories for funding eligibility
    2. Reporting and funding periods
    3. Elements of the formula expense level
      1. PEL
      2. UEL
      3. Add ons
      4. Transition funding
    4. Elements of formula income
    5. Proration
    6. eLOCCS drawdowns of subsidy
Track 2: ½ day RAD and 1 & ½ days HCV
April 5-6, 2018

8:30 A.M - Registration
9:00 A.M - 4:30 P.M. - Session

This two day group live course will discuss the Housing Choice Voucher and the RAD programs’ basic accounting and reporting requirements. This session will kick off with a half day on RAD, and topics will include: impacts of a RAD conversion transaction on financials, practical implementation of HUD RAD guidance, PBRA and PBV accounting pre conversion, during conversion and afterwards, key differences between PBRA and PBV RAD financials. After the RAD half day, we will discuss estimating Housing Assistance Payment (HAP) revenue, tips to maximize leasing based on available funding sources, background of the Voucher Management System (VMS), overview of SEMAP, accounting for HAP and Administrative Fees and calculating HAP and Admin reserves for Section 8.

RAD and HCV Objectives
  • Identify federal and potential non-federal sources of revenue in a RAD conversion
  • Recognize possible uses of post conversion funds
  • Examine a timeline for funds converting from LIPH/CFP to PBRA/PBV
  • Identify accounting issues at RAD conversion
  • Determine RAD eligible costs
  • Report RAD conversions on your FDS
  • Implement the course’s monthly & annual accounting procedures to properly account and report for the HCV program per the latest HUD, GAAP and GASB regulations
  • Analyze a simple methodology to account for and report HCV administrative fees,
  • Examine tips for accurate preparation and submission of the VMS and Section 8 program FDS
  • Identify at least five areas where the RNP is calculated differently on the FDS vs. VMS
  • Discuss relevant HCV program related HUD, GAAP and GASB updates
  • Review the proper methods monitor HAP funds, HUD-held reserves, Restricted Net Position and leasing
RAD and HCV Agenda
  1. RAD
    1. Background of RAD
    2. PBV vs. PBRA
    3. Founding sources for conversion
    4. Funding Timeline
      1. Pre Conversion
      2. Year of Conversion
      3. 1st year after conversion
      4. 2nd year after conversion
    5. Accounting for RAD conversion costs
    6. Post RAD accounting requirements
    7. Post RAD reporting on the FDS and financial statements
  2. Background to a Section 8 Accounting and Reporting Requirements
    1. Common acronyms and definitions
    2. Calendar of due dates
    3. Overview of HCV accounting transactions
    4. Uses of Program reserves, RNP and UNP
      1. Pre 2004 / post 2003 Admin fee reserves
    5. Cash management
    6. Fee for Service and cost allocation
    7. Introduction to the Section 8 Chart of accounts
      1. Setting up the HCV chart of accounts
      2. Preparing HCV related journal entries, registers and schedules
      3. Reconciliation & reporting of accounts:
        1. Cash / Investments
        2. Accounts Receivable
        3. HUD / Government
        4. Receivables
        5. Deferred Charges
        6. Fixed Assets Depreciation
        7. Accounts Payables
        8. Payroll liabilities
        9. Accrued liabilities
        10. Compensated absences
        11. OPEB
        12. Pension liabilities
        13. FSS liabilities
        14. All equity (reserves) accounts
  1. Revenues
    1. HAP Revenues
    2. Admin Revenues
    3. Fraud recovery
    4. Portability
    5. Handling interest on NRP
    6. FSS coordinator grant recording and reporting
  2. Expenses
    1. HAP
    2. UAP
    3. Port Out HAP
    4. Administrative expenses
  1. Introduction to the FDS (Section 8 Programs)
    1. Submission due dates
    2. Creating a HCV FDS
    3. Mapping general ledger accounts to the FDS
    4. Differences between the un-audited FDS and audited FDS
  2. Overview SEMAP Indicators
    1. SEMAP submission timeline
    2. Overview of 13 key indicators & scoring
    3. Overview of bonus indicator
  3. Basics of the Voucher Management Subsystem (VMS)
    1. VMS deadlines
    2. Purpose of the VMS
    3. Various voucher categories
    4. Highlights of VMS guidelines
    5. Correctly calculating NRP and UNP
    6. Reporting restricted interest income on the VMS