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Nuts & Bolts of PHA Accounting, Budgeting & Finance

July 10, 2018 – July 12, 2018

Sacramento Housing Authority
801 12th St
Sacramento, CA 95814
get directions

  • Summary
  • Track 1
  • Track 2
  • CPE Information
  • Hotel Information
  • Presenters
Join BDO for our Nuts and Bolts of PHA Accounting, Budgeting, and Finance event. This two-track session will feature a two day, group live course on the Low Income Public Housing Program and Capital Fund Grants followed by a one-day course discussing the Housing Choice Voucher Program’s basic accounting and reporting requirements.

Attendees can elect to attend either the public housing portion or the combined two-track session. The complete package will provide a comprehensive overview of the Low Income Public Housing and Section 8 programs’ accounting and reporting activities.

Pricing
Track 1 standalone (July 10-11, 2018)     $450
Tracks 1 + 2 (July 10-12, 2018)     $650
Track 2 standlone  (July 12, 2018)     $275
 

Return to PHA Finance
Cancellation Policy
Seminar registrants may cancel up to two weeks prior to a group live seminar for a refund, less a $25 processing fee; cancelled registration payments prior to the cutoff date can also be applied (in full) to any future event. Cancellations after the two week cutoff date will receive a full credit towards a future seminar. Event cancellations should be submitted in writing via email, and include the attendee name, company, title of the event, and indicate whether or not payment has been submitted. If payment has been submitted, please indicate the payment method (check/PayPal). All cancellations may be sent via email to Claire Russ at cruss@bdo.com. Substitutions are welcome and may be made at any time, but please also email us the attendee swap information.

Participation Requirements for CPE Programs
To receive CPE credit for participation in a BDO training program, you must sign-in at the beginning and actively participate throughout the session. You will receive an email notification once the attendance record has been processed, including instructions on how to access your CPE certificate.
 
Delivery: Group Live
Prerequisites: None
Advanced Prep: None
Credits: Up to 16 total CPE credits for Track 1 and an additional 8 possible for Track 2
Program Level: Basic
BDO USA, LLP is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: www.nasbaregistry.org
Topics will include: an examination of the operating subsidy calculation, public housing reserves, CFP accounting for both project-based and non-project-based PHAs, closing the books at year-end and submitting the unaudited FDS, and basic calculations for the Public Housing Assessment System (PHAS).

SESSION OBJECTIVES
  • Discuss over two dozen common LIPH/CFP related accounting transactions
  • Examine the five basic components of the operating fund calculation
  • Review three of the four indicators and related sub-indicators of PHAS (The Physical indicator will not be reviewed.)
  • Assess how to report Capital Fund activity annually on the Financial Data Schedule (based on the Final Rule) and differentiate between “hard” and “soft” costs
  • Analyze the creation of a successful FDS submission
  • Discuss relevant LIPH related HUD, GAAP, and GASB updates
 
Public Housing
8:30 A.M. - 4:30 P.M. - Session

This two day, group live course will cover the basics of accounting and reporting for the Low Income Public Housing Program and Capital Fund grant. Topics will include: the chart of accounts, basic preparation of the Financial Data Schedule (FDS), an overview of the operating subsidy calculation, Public Housing reserves, and basic calculations for the Public Housing Assessment System (PHAS).

LIPH
  1. Background to a Public Housing Accounting and Reporting Requirements 8:30 am – 10:15 am
    1. Common acronyms and definitions
    2. Calendar of due dates
    3. Overview of LIPH accounting transactions
    4. Uses of operating reserves
    5. Measuring reserve levels
    6. Project Based Accounting and the COCC
    7. Fee for Service and cost allocation
  2. Introduction to the Public Housing Chart of Accounts  Day 1 - 10:15 am – 3:00 pm
    1. Setting up the LIPH chart of accounts
    2. Preparing LIPH related journal entries, registers and schedules
    3. Reconciliation & reporting of accounts:
      1. Cash / Investments
      2. Accounts Receivable
      3. HUD / Government
      4. Receivables
      5. Deferred Charges
      6. Fixed Assets Depreciation
      7. Accounts Payables
      8. Notes / Mortgages Receivables
      9. Payroll liabilities
      10. Accrued liabilities
      11. Compensated absences
      12. PILOT
      13. Notes / Mortgages payable
      14. OPEB
      15. Pension liabilities
      16. FSS liabilities
      17. All equity (reserves) accounts
      18. Revenues
      19. Expenses
  1. Introduction to the FDS (Public Housing & Related Programs)  Day 1 - 3:00 pm – 4:30 pm
    1. Submission due dates
    2. Creating a LIPH FDS
    3. Mapping general ledger accounts to the FDS
    4. Differences between the un-audited FDS and audited FDS
    5. Various options and categories of FDS submissions
  2. Background of the PHAS Day 2 – 8:30 am – 11:00 am
    1. An overview of the PHAS Indicators and sub-indicators
      1. PASS
      2. FASS
      3. MASS
      4. CFP indicator
    2. How to calculate indicator scores
    3. How to calculate composite scores
  3. Basics for the Capital Fund Grant Day 2 – 11:00 am – 2:30 pm
    1. Capital Fund specific transactions
    2. Eligible costs
    3. Comparing CFP fund revenue to expenses incurred by the Authority
    4. Tracking obligations and expenditures deadlines
    5. The “Treasury Rule”
    6. The EPIC reporting systems
  4. Overview of the Operating Fund Calculation Day 2 – 2:30 pm – 4:30 pm
    1. Summary of occupancy categories for funding eligibility
    2. Reporting and funding periods
    3. Elements of the formula expense level
      1. PEL
      2. UEL
      3. Add ons
      4. Transition funding
    4. Elements of formula income
    5. Proration
    6. eLOCCS drawdowns of subsidy
Topics will include: estimating Housing Assistance Payment (HAP) funding revenue, managing funds under HUD’s cash management procedures, background of the Voucher Management System (VMS) including recent changes, and closing HCV books at year-end and submitting the unaudited FDS.

SESSION OBJECTIVES
  • Implement the course’s monthly and annual accounting procedures to properly account and report for the HCV program per the latest HUD, GAAP, and GASB regulations
  • Analyze a simple methodology to account for and report HCV administrative fees, restricted net position, and HUD-held reserves
  • Examine tips for accurate preparation and submission of the VMS and Section 8 program FDS
  • Identify at least five areas where the RNP is calculated differently on the FDS versus VMS.
  • Discuss relevant HCV program related HUD, GAAP, and GASB updates
 
1 day HCV

8:30 A.M - 4:30 P.M. - Session


This one day group live course will discuss estimating Housing Assistance Payment (HAP) revenue, tips to maximize leasing based on available funding sources, background of the Voucher Management System (VMS), accounting for HAP and Administrative Fees and calculating HAP and Admin reserves for Section 8.

HCV Objectives
  • Implement the course’s monthly & annual accounting procedures to properly account and report for the HCV program per the latest HUD, GAAP and GASB regulations
  • Analyze a simple methodology to account for and report HCV administrative fees,
  • Examine tips for accurate preparation and submission of the VMS and Section 8 program FDS
  • Identify at least five areas where the RNP is calculated differently on the FDS vs. VMS
  • Discuss relevant HCV program related HUD, GAAP and GASB updates
  • Review the proper methods monitor HAP funds, HUD-held reserves, Restricted Net Position and leasing
 
HCV Agenda
  1. Background to a Section 8 Accounting and Reporting Requirements Day 3 – 8:30 am – 2:30 pm
    1. Common acronyms and definitions
    2. Calendar of due dates
    3. Overview of HCV accounting transactions
    4. Uses of Program reserves, RNP and UNP
      1. Pre 2004 / post 2003 Admin fee reserves
    5. Cash management
    6. Fee for Service and cost allocation
    7. Introduction to the Section 8 Chart of accounts
      1. Setting up the HCV chart of accounts
      2. Preparing HCV related journal entries, registers and schedules
      3. Reconciliation & reporting of accounts:
        1. Cash / Investments
        2. Accounts Receivable
        3. HUD / Government
        4. Receivables
        5. Deferred Charges
        6. Fixed Assets Depreciation
        7. Accounts Payables
        8. Payroll liabilities
        9. Accrued liabilities
        10. Compensated absences
        11. OPEB
        12. Pension liabilities
        13. FSS liabilities
        14. All equity (reserves) accounts
  1. Revenues
    1. HAP Revenues
    2. Admin Revenues
    3. Fraud recovery
    4. Portability
    5. Handling interest on NRP
    6. FSS coordinator grant recording and reporting
  2. Expenses
    1. HAP
    2. UAP
    3. Port Out HAP
    4. Administrative expenses 
  1. Introduction to the FDS (Section 8 Programs) Day 3 – 2:30 pm – 3:30 pm
    1. Submission due dates
    2. Creating a HCV FDS
    3. Mapping general ledger accounts to the FDS
    4. Differences between the un-audited FDS and audited FDS
  2. Basics of the Voucher Management Subsystem (VMS) Day 3 – 3:30 pm – 4:30 pm
    1. VMS deadlines
    2. Purpose of the VMS
    3. Various voucher categories
    4. Highlights of VMS guidelines
    5. Correctly calculating NRP and UNP
    6. Reporting restricted interest income on the VMS
The Sacramento Housing Authority is graciously hosting this session onsite at 801 12th St, Sacramento, CA 95814. The Housing Authority has recommended the Best Western (across the street from the Authority).  Prices will vary but should be reasonable. Don’t forget to mention the Gov’t rate when making a reservation. Please note the HA is not currently holding any rooms at this time. First come, first serve.

Best Western Sutter House
1100 H St
Sacramento, California  95814
http://www.thesutterhouse.com/

**Please note: the SHA does not provide parking in a separate lot. There is street metered parking and a city lot next to the building with full day parking rate of $10.00.
Michael Petro
Managing Director
Prior to merging with BDO, Michael helped found Casterline Associates. Michael has worked with over 100 PHAs ranging from less than 100 to 40,000 units, including severely distressed authorities as well as high performers. He has personally trained over 3,000 PHA and HUD personnel in the course of delivering more than 90 workshops in 23 states. Michael has helped turn around the finance departments of numerous PHAs through the implementation of quality control measures, including redesigning the internal controls of both the finance department as well as the housing authority.