Managing the Compliance Risks Associated with Business Travel
Developments in technology and changing tax regulations have led to many business boundaries changing or disappearing altogether. Staffing trends continue to shift from traditional long-term assignments toward shorter-term movement of employees, including short-term projects and those who frequently travel for business purposes to many locations.
Revenue authorities across the U.S and the globe are increasingly scrutinizing mobile employees and requiring additional compliance reporting. Knowing where your mobile employees are and what they are doing is a critical area of employee management. When data is distributed across multiple systems, tracking these individuals and handling the compliance complexities that accompany them make this a particularly complicated group of employees to manage. The COVID-19 pandemic has further exacerbated these issues as companies have had to adjust their approach to business travel.
BDO QuickTrip: The Business Traveler Tool
BDO QuickTrip is a secure HR portal to help you monitor your mobile employees. Travel data is analyzed by an extensive rules-engine comprising more than 6 million algorithms of tax rules and visa rules. Alerts are issued to the traveler and mobility teams as critical thresholds approach, allowing for a proactive method to maintain compliance and duty of care:
COVID-19 alerts, including “mark-me-in” function
- Health alerts
- Visa/immigration alerts
- Passport alerts
- Social Security alerts
- Taxation alerts, including U.S. States
- Permanent establishment alerts
- Safety/panic alerts, including the ability to send and receive
- Document production (e.g., Certificate of Coverage, Letter of Invite, Posted Worker)
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