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Nuts & Bolts of PHA Accounting, Budgeting & Finance - September Fall 2018

September 25, 2018 – September 27, 2018

Rose Kennedy Community Building
9 Rose Kennedy Lane
Framingham, MA 01702
get directions

Grace Fuentes
  • Summary
  • Track 1
  • Track 2
  • CPE Information
  • Hotel Information
  • Presenters
Join BDO for our Nuts and Bolts of PHA Accounting, Budgeting, and Finance event. This two-track session will feature a two day, group live course on the Low Income Public Housing Program and Capital Fund Grants followed by a one-day course discussing the Housing Choice Voucher Program’s basic accounting and reporting requirements.

Attendees can elect to attend either the public housing portion or the combined two-track session. The complete package will provide a comprehensive overview of the Low Income Public Housing and Section 8 programs’ accounting and reporting activities.

Track 1 standalone (September 25-26, 2018)     $450
Tracks 1 + 2 (September 25-27, 2018)     $650
Track 2 standlone  (September 27, 2018)     $275

Return to PHA Finance
Participation Requirements for CPE Programs
To receive CPE credit for participation in a BDO training program, you must sign-in at the beginning and actively participate throughout the session. You will receive an email notification once the attendance record has been processed, including instructions on how to access your CPE certificate.

Cancellation Policy
Seminar registrants may cancel up to two weeks prior to a group live seminar for a refund, less a $25 processing fee; cancelled registration payments prior to the cutoff date can also be applied (in full) to any future event. Cancellations after the two week cutoff date will receive a full credit towards a future seminar. Event cancellations should be submitted in writing via email, and include the attendee name, company, title of the event, and indicate whether or not payment has been submitted. If payment has been submitted, please indicate the payment method (check/PayPal). All cancellations may be sent via email to Grace Fuentes at gfuentes@bdo.com. Substitutions are welcome and may be made at any time, but please also email us the attendee swap information.
Delivery: Group Live
Prerequisites: None
Advanced Prep: None
Credits: Up to 16 total CPE credits for Track 1 and an additional 8 possible for Track 2
Program Level: Basic
BDO USA, LLP is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: www.nasbaregistry.org
September 25-26, 2018 Public Housing
8:30 A.M. - 4:30 P.M. - Session

This two day, group live course will cover the basics of accounting and reporting for the Low Income Public Housing Program and Capital Fund grant. Topics will include: the chart of accounts, basic preparation of the Financial Data Schedule (FDS), an overview of the operating subsidy calculation, Public Housing reserves, and basic calculations for the Public Housing Assessment System (PHAS).

I. Background to a Public Housing Accounting and Reporting Requirements (8:30 am – 10:15 am)
a. Common acronyms and definitions
b. Calendar of due dates
c.Overview of LIPH accounting transactions
d. Uses of operating reserves
e. Measuring reserve levels
f. Project Based Accounting and the COCC
g. Fee for Service and cost allocation

II. Introduction to the Public Housing Chart of Accounts  (Day 1 - 10:15 am – 3:00 pm)
a. Setting up the LIPH chart of accounts
b. Preparing LIPH related journal entries, registers and schedules
c. Reconciliation & reporting of accounts:
1. Cash / Investments
2. Accounts Receivable
3. HUD / Government
4. Receivables
5. Deferred Charges
6. Fixed Assets Depreciation
7. Accounts Payables
8. Notes / Mortgages Receivables
9. Payroll liabilities
10. Accrued liabilities
11. Compensated absences
13. Notes / Mortgages payable
14. OPEB
15.Pension liabilities
16. FSS liabilities
17. All equity (reserves) accounts
18. Revenues
19. Expenses

III. Introduction to the FDS (Public Housing & Related Programs)  (Day 1 - 3:00 pm – 4:30 pm)
a. Submission due dates
b. Creating a LIPH FDS
c. Mapping general ledger accounts to the FDS
d. Differences between the un-audited FDS and audited FDS
e. Various options and categories of FDS submissions

IV. Background of the PHAS Day 2 – (8:30 am – 11:00 am)
a. An overview of the PHAS Indicators and sub-indicators
 i. FASS
 ii. MASS
iii. CFP indicator
b. How to calculate indicator scores
c. How to calculate composite scores
V. Basics for the Capital Fund Grant Day 2-11:00am-2:30pm
a. Capital Fund specific transactions
b. Eligible costs
c. Comparing CFP fund revenue to expenses incurred by the Authority
d. Tracking obligations and expenditures deadlines
e. The “Treasury Rule”
f. The EPIC reporting systems

VI. Overview of the Operating Fund Calculation (Day 2 – 2:30 pm – 4:30 pm)
a. Summary of occupancy categories for funding eligibility
b. Reporting and funding periods
c. Elements of the formula expense level
  i. PEL
  ii. UEL
  iii. Add ons
  iv. Transition funding
d. Elements of formula income
e. Proration
f. eLOCCS drawdowns of subsidy
September 27, 2018


I. Background to a Section 8 Accounting and Reporting Requirements (Day 3 – 8:30 am – 2:30 pm)
a. Common acronyms and definitions
b. Calendar of due dates
c. Overview of HCV accounting transactions
d. Uses of Program reserves, RNP and UNP
  i. Pre 2004 / post 2003 Admin fee reserves
e. Cash management
f. Fee for Service and cost allocation
g. Introduction to the Section 8 Chart of accounts
   a. Setting up the HCV chart of accounts
   b. Preparing HCV related journal entries, registers and schedules
   c. Reconciliation & reporting of accounts:
     1. Cash / Investments
     2. Accounts Receivable
     3. HUD / Government
     4. Receivables
     5. Deferred Charges
     6. Fixed Assets Depreciation
     7. Accounts Payables
     8. Payroll liabilities
     9. Accrued liabilities
     10. Compensated absences
     11. OPEB
     12. Pension liabilities
     13. FSS liabilities
     14. All equity (reserves) accounts
d. Revenues
  i. HAP Revenues
  ii. Admin Revenues
  iii. Fraud recovery
   iv. Portability
   v. Handling interest on NRP
   vi. FSS coordinator grant recording and reporting
e. Expenses
   i. HAP
   ii. UAP
   iii. Port Out HAP
   iv. Administrative expenses 

IV. Introduction to the FDS (Section 8 Programs) (Day 3 – 2:30 pm – 3:30 pm)
 a. Submission due dates
 b. Creating a HCV FDS
 c. Mapping general ledger accounts to the FDS
 d. Differences between the un-audited FDS and audited FDS

VI. Basics of the Voucher Management Subsystem (VMS) (Day 3 – 3:30 pm – 4:30 pm)
  a. VMS deadlines
  b. Purpose of the VMS
  c. Various voucher categories
  d. Highlights of VMS guidelines
  e. Correctly calculating NRP and UNP
  f. Reporting restricted interest income on the VMS
The Framingham Housing Authority is graciously hosting this session at the Rose Kennedy Community Building 9 Rose Kennedy Lane Framingham, MA 01702.  The Housing Authority has recommended the Crowne Plaza Boston Natick located at 1360 Worcester Street Natick, MA 01760 (508) 653-8800 or Courtyard by Marriott Boston Natick 342 Speen Street Natick, MA 01760 (508) 655-6100.  Prices will vary but should be reasonable. Don’t forget to mention the Gov’t rate when making a reservation. Please note the Framingham HA is not currently holding any rooms at this time.
Michael Petro
Managing Director
Prior to merging with BDO, Michael helped found Casterline Associates. Michael has worked with over 100 PHAs ranging from less than 100 to 40,000 units, including severely distressed authorities as well as high performers. He has personally trained over 3,000 PHA and HUD personnel in the course of delivering more than 90 workshops in 23 states. Michael has helped turn around the finance departments of numerous PHAs through the implementation of quality control measures, including redesigning the internal controls of both the finance department as well as the housing authority.