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Nuts & Bolts of PHA Accounting, Budgeting & Finance

April 10, 2018 - April 13, 2018

Astor Crowne Plaza
739 Canal Street
New Orleans, LA 70130
get directions

Claire Russ - Senior Manager, BDO PHA Finance
  • Summary
  • Track 1
  • Track 2
  • CPE Information
  • Hotel Information
  • Presenters
Join BDO for our Nuts and Bolts of PHA Accounting, Budgeting, and Finance event. This two-track session will feature a two-and-a-half day, group live course on the Low Income Public Housing Program and Capital Fund Grants followed by a one-day course discussing the Housing Choice Voucher Program’s basic accounting and reporting requirements.

Attendees can elect to attend either the public housing portion or the combined two-track session. The complete package will provide a comprehensive overview of the Low Income Public Housing and Section 8 programs’ accounting and reporting activities.
Track 1 standalone (April 10-12, 2018)     $750 
Tracks 1 + 2      $950
Topics will include: an examination of the operating subsidy calculation, public housing reserves, CFP accounting for both project-based and non-project-based PHAs, closing the books at year-end and submitting the unaudited FDS, and basic calculations for the Public Housing Assessment System (PHAS).

  • Discuss over two dozen common LIPH/CFP related accounting transactions
  • Examine the five basic components of the operating fund calculation
  • Review the four indicators and related sub-indicators of PHAS
  • Discuss the eligible and in-eligible costs of the Capital Fund program
  • Assess how to report Capital Fund activity annually on the Financial Data Schedule (based on the Final Rule) and differentiate between “hard” and “soft” costs
  • Analyze the creation of a successful FDS submission
  • Discuss relevant LIPH related HUD, GAAP, and GASB updates

Tuesday and Wednesday - 8:30 a.m. to 4:30 p.m., Thursday 8:30 a.m. to 12:00 p.m. - Public Housing Budgeting, Accounting, Reporting, and the Public Housing Capital Fund

Public Housing Overview and Budget Process
  • Public Housing Acronyms
  • Options for Public Housing Accounting and Reporting Structures (Asset Management versus Non Asset Management)
  • Eligible Costs
  • Sample Public Housing Operating Budgets
Public Housing Operating Subsidy
  • Operating Subsidy Background and Overview
  • Details for Preparing Operating Subsidy
  • Maximizing Operating Subsidy under the Operating Fund
  • Sample Forms
Public Housing Accounting and Reporting (Pertains to both Project Based and Non Project Based Agencies)
  • Cash, Cash Management, Investments and Related Procedures
  • Accounts Receivable and Allowance for Doubtful Accounts
  • Fixed Assets – Buildings, Equipment, Depreciation, Capitalization Policy
  • Grants Accounting and Reporting - The Capital Fund etc., including CFP under Project Based Accounting
  • Payables and Accruals including Accrued Compensated Absences and new Pension Liabilities
  • Equity/Net Position
  • Project Based Accounting
    • AMP Level and Central Office (COCC) Fees: Management Fee,
    • Bookkeeping Fee, Asset Management Fee and Service Fees
    • HUD Guidelines on Front Line (AMP) Costs versus COCC Costs
  • Excess Cash Determination
  • REAC Year End Financial Reporting – the FDS on-line submission
Public Housing Assessment System
  • Details on the PHAS program
  • Public Housing Assessment System Financial Condition Scoring
  • Public Housing Assessment System Management Operations Scoring
  • Assorted Ideas to Maximize PHAS Financial and Management Scores
Topics will include: estimating Housing Assistance Payment (HAP) funding revenue, managing funds under HUD’s cash management procedures, background of the Voucher Management System (VMS) including recent changes, and closing HCV books at year-end and submitting the unaudited FDS.

  • Implement the course’s monthly and annual accounting procedures to properly account and report for the HCV program per the latest HUD, GAAP, and GASB regulations
  • Analyze a simple methodology to account for and report HCV administrative fees, restricted net position, and HUD-held reserves
  • Examine tips for accurate preparation and submission of the VMS and Section 8 program FDS
  • Identify at least five areas where the RNP is calculated differently on the FDS versus VMS.
  • Discuss relevant HCV program related HUD, GAAP, and GASB updates
Thursday – 1:00 p.m. to 4:30 p.m., Friday 8:30 a.m. to 12:00 p.m. – Housing Choice Voucher Program

Housing Choice Voucher Program Overview and Budget Process
  • HCV Public Housing Acronyms
  • Eligible Costs
Housing Choice Voucher Program Funding Process (Updated for 2018)                              
  • Financial Overview of HCV Program                            
  • Funding for Housing Assistance Payments
  • HUDs Cash Management Procedures for Funding HAP and Related Forms and Reconciliations
  • How to Track HUD-Held Program Reserves
  • Three Easy Steps for Maximizing HCV HAP Spending and Utilization in 2018 under HUD’s Cash Management Process
  • Funding for Administrative Costs
  • HUD’s Upcoming Admin Fee Formula – the Abt Assocs Admin Study
  • Other Funding Issues
Housing Choice Voucher Program Accounting
  • Cash and Investments
  • Fixed Assets – Equipment and Depreciation
  • Equity/Net Position – HAP versus Admin Equity
  • Interest on Admin Funds versus Interest on Excess HAP Funds
  • Accounting for Portability
  • Accounting for Tenant Fraud
  • Accounting for Family Self Sufficiency
Housing Choice Voucher Program Monthly and Year-End Reporting
  • Detailed Discussion on Voucher Management System (VMS) Reporting
  • REAC Year End Financial Reporting – the FDS Online Submission
Astor Crowne Plaza
739 Canal Street
New Orleans, LA 70130

The group rate of $156 per night is available to attendees on a first come, first served basis until the cutoff date of March 10, 2018, or block capacity. Call (504) 962-0500 and reference the group name “Casterline associates.”
Michael Petro
Managing Director
Prior to merging with BDO, Michael helped found Casterline Associates. Michael has worked with over 100 PHAs ranging from less than 100 to 40,000 units, including severely distressed authorities as well as high performers. He has personally trained over 3,000 PHA and HUD personnel in the course of delivering more than 90 workshops in 23 states. Michael has helped turn around the finance departments of numerous PHAs through the implementation of quality control measures, including redesigning the internal controls of both the finance department as well as the housing authority.

Brian D. Alten, CPA
Prior to combining with BDO and establishing BDO PHA Finance, Brian was a Director at Asher and Company. Before joining Asher in 2005 and developing the public housing accounting practice, Brian was a partner with PHA Finance, Inc. and co-creator of “The PHA Finance Solution.” Brian brings over 20 years of experience in areas of accounting and financial consulting for Public Housing Authorities (PHAs) across the nation.

Jason Casterline, CPA
Managing Director
Jason has over 27 years of experience assisting housing authorities on financial management issues and has personally advised over 150 housing authorities, including eight of the ten largest PHAs, on financial management issues. He has delivered accounting services, conducted audits, assessed PHA operations, developed policies and procedures, and provided a variety of other technical assistance to the subsidized housing industry.

Nick Auriemma, CPA, CFE
Managing Director
In his more than thirteen years of experience, Nick Auriemma has managed engagements for governmental, non-profit and for-profit audits, encompassing financial reporting, internal control over financial reporting, compliance with federal awards, and internal control over compliance with federal awards. Prior to joining BDO, Nick was the principal manager in an audit firm focusing in on public housing authorities (PHAs) and affordable housing entities.
Learning Objectives: Participants will learn how to more effectively budget, account for, and report PHA financial activity.

Cancellation Policy
Seminar registrants may cancel up to two weeks prior to a group live seminar for a refund, less a $25 processing fee; cancelled registration payments prior to the cutoff date can also be applied (in full) to any future event. Cancellations after the two week cutoff date will receive a full credit towards a future seminar. Event cancellations should be submitted in writing via email, and include the attendee name, company, title of the event, and indicate whether or not payment has been submitted. If payment has been submitted, please indicate the payment method (check/PayPal). All cancellations may be sent via email to Claire Russ at cruss@bdo.com. Substitutions are welcome and may be made at any time, but please also email us the attendee swap information.

Participation Requirements for CPE Programs
To receive CPE credit for participation in a BDO training program, you must sign-in at the beginning and actively participate throughout the session. You will receive an email notification once the attendance record has been processed, including instructions on how to access your CPE certificate.
Delivery: Group Live
Prerequisites: None
Advanced Prep: None
Credits: Up to 20 total CPE credits for Track 1 and an additional 8 possible for Track 2
Program Level: Basic
BDO USA, LLP is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: www.nasbaregistry.org