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Nuts & Bolts of PHA Accounting, Budgeting & Reporting - April Spring 2019

April 9-12, 2019

Astor Crowne Plaza
739 Canal Street
New Orleans, LA 70130
get directions

Grace Fuentes
  • Summary
  • Track 1 LIPH
  • Track 2 HCV
  • CPE Information
  • Hotel Information
  • Presenters
Join BDO for our Nuts and Bolts of PHA Accounting, Budgeting, and Finance event. This two-track session will feature a two day, group live course on the Low Income Public Housing Program and Capital Fund Grants followed by a two-day course discussing the Housing Choice Voucher Program’s basic accounting and reporting requirements now featuring a half day dedicated to RAD. 

Attendees can elect to attend either the two tracks as a package or as individual sessions. 


 Track 1 (April 9-10, 2019)
 $650 Registration

 Track 2 (April 11-12, 2019)
 $650 Registration 
 Tracks 1 + 2 
 $1,100 (Save $200) 

Return to PHA Finance
Participation Requirements for CPE Programs
To receive CPE credit for participation in a BDO training program, you must sign-in at the beginning and actively participate throughout the session. You will receive an email notification once the attendance record has been processed, including instructions on how to access your CPE certificate.
Cancellation Policy
Seminar registrants may cancel up to two weeks prior to a group live seminar for a refund, less a $25 processing fee; cancelled registration payments prior to the cutoff date can also be applied (in full) to any future event. Cancellations after the two week cutoff date will receive a full credit towards a future seminar. Event cancellations should be submitted in writing via email, and include the attendee name, company, title of the event, and indicate whether or not payment has been submitted. If payment has been submitted, please indicate the payment method (check/PayPal). All cancellations may be sent via email to Grace Fuentes at gfuentes@bdo.com. Substitutions are welcome and may be made at any time, but please also email us the attendee swap information.
Delivery: Group Live
Prerequisites: None
Advanced Prep: None
Credits: 15 total CPE credits for Track 1 and an additional 15 credits for Track 2
Program Level: Basic
BDO USA, LLP is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: www.nasbaregistry.org
April 9-10, 2019
8:30 A.M. - Registration
9:00 A.M. - 4:30 P.M. - Session

  • Discuss the HUD chart of accounts for Public Housing and Capital Funds and over two dozen common related transactions
  • Examine five basic components of the Operating Fund calculation
  • Discuss LIPH cash managment
  • Review the four indicators and related sub-indicators of PHAS the anticipate SEPHAS
  • Discuss the eligible and in-eligible costs of the Capital Fund program
  • Assess how to report Capital Fund activity annually on the Financial Data Schedule (based on the Final Rule) and differentiate between “hard” and “soft” costs
  • Review the new EPIC reporting requirements
  • Analyze the creation of a successful FDS submission
  • Discuss relevant LIPH related HUD, GAAP and GASB updates
Day 1
Module 1: Introduction to Public Housing Accounting
  • Common acronyms and definitions
  • Calendar of due dates
  • Overview of LIPH accounting transactions
  • Uses of operating reserves
  • Measuring reserve levels
  • Cost Allocation
  • Project based accounting and the COCC
  • Fee-for-service
Module 2: Introduction to the Public Housing Chart of Accounts
  • Setting up the LIPH chart of accounts
  • Preparing LIPH related journal entries, registers and schedules
  • Reconciliation & reporting of accounts:
    • Cash / Investments
    • Accounts Receivable
    • HUD / Government
    • Receivables
    • Deferred Charges
    • Fixed Assets Depreciation
    • Accounts Payables
    • Notes / Mortgages Receivables
    • Payroll liabilities
    • Accrued liabilities
    • Compensated absences
    • PILOT
    • Notes / Mortgages payable
    • OPEB
    • Pension liabilities
    • FSS liabilities
    • All equity (reserves) accounts
    • Revenues
    • Expenses
Module 3: Introduction to the FDS (Public Housing & Related Programs)
  • Background of FDS
  • Submission due dates
  • Creating a LIPH FDS
  • Mapping general ledger accounts to the FDS
  • Differences between the un-audited FDS and audited FDS
  • Various options and categories of FDS submissions

Day 2
Module 4: Introduction to PHAS
  • An overview of the PHAS Indicators and sub-indicators
    • PASS
    • FASS
    • MASS
    • CFP indicator
  • How to calculate indicator scores
  • How to calculate composite scores
  • What is SEPHAS?
Module 5: Introduction to the Capital Fund (CFP) Grant
  • Background of the CFP grant
  • Capital Fund specific transactions
  • Eligible costs
  • Comparing CFP fund revenue to expenses incurred by the Authority
  • Tracking obligations and expenditures deadlines
  • The “Treasury Rule”
  • The EPIC reporting systems
Module 6: Introduction to the Operating Fund Calculation
  • Background of the Operating Fund Calculation
  • Summary of occupancy categories for funding eligibility
  • Reporting and funding periods
  • Elements of the formula expense level
    • PEL
    • UEL
    • Add-ons
    • Transition funding
  • Elements of formula income
  • Proration
  • eLOCCS drawdowns of subsidy
  • Operating Fund Portal and LIPH Cash Management
Agenda Subject to Change
April 11-12, 2019
Track 2: ½ day RAD and 1 & ½ days HCV
8:30 A.M - Registration
9:00 A.M - 4:30 P.M. - Session

  • Discuss HUD’s Two Year Tool
  • Identify federal and potential non-federal sources of revenue in a RAD conversion
  • Recognize possible uses of post conversion funds
  • Examine a timeline for funds converting from LIPH/CFP to PBRA/PBV
  • Identify accounting issues at RAD conversion
  • Determine RAD eligible costs
  • Report RAD conversions on your FDS
  • Implement the course’s monthly & annual accounting procedures to properly account and report for the HCV program per the latest HUD, GAAP and GASB regulations
  • Analyze a simple methodology to account for and report HCV administrative fees
  • Discuss the anticipated SEPHAS for Section 8,
  • Examine tips for accurate preparation and submission of the VMS and Section 8 program FDS
  • Identify at least five areas where the RNP is calculated differently on the FDS vs. VMS
  • Discuss relevant HCV program related HUD, GAAP and GASB updates
  • Review the proper methods monitor HAP funds, HUD-held reserves, Restricted Net Position and leasing
RAD and HCV Agenda

a. Background of RAD
b. PBV vs. PBRA
c. Founding sources for conversion
d. Funding Timeline
i. Pre Conversion
ii. Year of Conversion
iii. 1st year after conversion
iv. 2nd year after conversion
e. Accounting for RAD conversion costs
f. Post RAD accounting requirements
g. Post RAD reporting on the FDS and financial statements

II. Background to a Section 8 Accounting and Reporting Requirements
a. Common acronyms and definitions
b. Calendar of due dates
c. Overview of HCV accounting transactions
d. Uses of Program reserves, RNP and UNP
i. Pre 2004 / post 2003 Admin fee reserves
e. Cash management
f. HUD’s Two-Year Tool
g. Fee for Service and cost allocation
h. Introduction to the Section 8 Chart of accounts
a. Setting up the HCV chart of accounts
b. Preparing HCV related journal entries, registers and schedules
c. Reconciliation & reporting of accounts:
1. Cash / Investments
2. Accounts Receivable
3. HUD / Government
4. Receivables
5. Deferred Charges
6. Fixed Assets Depreciation
7. Accounts Payables
8. Payroll liabilities
9. Accrued liabilities
10. Compensated absences
11. OPEB
12. Pension liabilities
13. FSS liabilities
14. All equity (reserves) accounts

d. Revenues
i. HAP Revenues
ii. Admin Revenues
iii. Fraud recovery
iv. Portability
v. Handling interest on NRP
vi. FSS coordinator grant recording and reporting

e. Expenses
i. HAP
ii. UAP
iii. Port Out HAP
iv. Administrative expenses 

IV. Introduction to the FDS (Section 8 Programs)
a. Submission due dates
b. Creating a HCV FDS
c. Mapping general ledger accounts to the FDS
d. Differences between the un-audited FDS and audited FDS

V. Overview SEMAP Indicators
a. SEMAP submission timeline
b. Overview of 13 key indicators & scoring
c. Overview of bonus indicator
d. What is SEPHAS?

VI. Basics of the Voucher Management Subsystem (VMS)
a. VMS deadlines
b. Purpose of the VMS
c. Various voucher categories
d. Highlights of VMS guidelines
e. Correctly calculating NRP and UNP
f. Reporting restricted interest income on the VMS
The BDO PHA Finance group rate of $161 per night is available to attendees Monday, April 8, through Thursday, April 11, 2019 on a first come, first served basis until the cutoff date of Monday, March 18, 2019 or block capacity.
Call 877-408-9661 to make your reservation in our block or at best available rates. 

You may also click here and reserve your room online at: https://book.passkey.com/event/49816063/owner/10756/home
Brian D. Alten, CPA, Partner
Prior to combining with BDO and establishing BDO PHA Finance, Brian was a Director at Asher and Company. Before joining Asher in 2005 and developing the public housing accounting practice, Brian was a partner with PHA Finance, Inc. and co-creator of “The PHA Finance Solution.” Brian brings over 20 years of experience in areas of accounting and financial consulting for Public Housing Authorities (PHAs) across the nation.

Nick Auriemma, CPA, CFE, Managing Director
In his more than thirteen years of experience, Nick Auriemma has managed engagements for governmental, non-profit and for-profit audits, encompassing financial reporting, internal control over financial reporting, compliance with federal awards, and internal control over compliance with federal awards. Prior to joining BDO, Nick was the principal manager in an audit firm focusing in on public housing authorities (PHAs) and affordable housing entities.

Jason Casterline, CPA, Managing Director
Jason has over 27 years of experience assisting housing authorities on financial management issues and has personally advised over 150 housing authorities, including eight of the ten largest PHAs, on financial management issues. He has delivered accounting services, conducted audits, assessed PHA operations, developed policies and procedures, and provided a variety of other technical assistance to the subsidized housing industry.